Congratulations on your engagement! This exciting time marks the beginning of your journey toward married life, and with it comes the thrilling, yet often overwhelming, task of planning your wedding. But fear not, soon-to-be brides and grooms, for we have you covered!
This guide will walk you through the essential stages of wedding planning, from the initial excitement of the engagement to the final touches on the big day to ensure that your wedding planning journey is as smooth and stress-free as possible.
PRE-WEDDING LOCATION EXPLORATION – 12 months prior
Now comes the exciting part – let your imagination soar! Think about those dream locations you’ve yearned to visit. Whether it’s a cherished holiday spot or the sentimental side of your engagement, it could also be a neutral ground for couples from different countries, like an Australian and American couple choosing Fiji as a central location. “Picking a spot that’s both exciting to travel to and easy for everyone to get to adds a cool vibe to your destination wedding,” says our lead wedding planner Mandi.
Once you’ve curated a list of potential locations, consider the time you can allocate for the trip. If time is limited, opt for destinations with shorter flight times to maximise your stay without extensive recovery periods upon arrival. Think also about your potential guest list, does it need to be family-friendly? Do you have elderly or potentially less mobile guests? “Where is everyone coming from to ensure easier flights,” among others.
Estimate the number of guests you want to invite, whether an intimate affair with immediate family or a larger celebration with friends. This decision will impact both your venue choice and overall budget
Before finalising your decision, research legal and religious requirements in the chosen location. Conducting due diligence or consulting with an experienced wedding specialist can help you sidestep potential planning pitfalls.
👍🏻 Mandi’s note: “Check out your destination really well, think about the weather and seasons, and plan accordingly”
On a budget? Fear not, as many resorts offer comprehensive wedding packages, stretching your budget further. Having a destination wedding that also doubles as a holiday and honeymoon can really help couples save a lot of money.
GET READY TO CELEBRATE! 10-12 months before
Securing your venue should be your top priority. Set a date and inform your guests as soon as you have that locked in. Since a destination wedding requires commitment from both you and your guests, advance notice allows them to plan and save for the trip.
Your specialised wedding planner can assist in selecting the venue and arranging accommodations, becoming your best friend when executing the perfect celebration.
While a destination wedding may not result in a small guest list, understand that not everyone may be able to attend. Be flexible and consider hosting a post-wedding celebration for those unable to join.
📣 TOP TIP! When budgeting and creating your guest list, count each expected guest individually, not as couples.
Ensure your passports are up-to-date with at least six months of validity from your trip’s start date.
Use this stage to have fun with stationery, and initiating your branding, theme, or colour scheme. Create excitement with invitation boxes containing practical information like dates, dress codes, and accommodation details. Additional information can be provided closer to the date.
START A WEDDING WEBSITE
A really helpful way to communicate this information would be to consider creating a personalised website to keep guests informed and manage RSVPs from anywhere in the world.
At Viva we can create these personalised websites with all the relevant information, a message from you and guidelines to costings, as well as an RSVP form.
PRE-DEPARTURE PREPARATIONS – 8-12 months ahead
Even in a destination wedding, you can showcase your dream gown. Discuss travel-friendly fabrics and styles with your designer and plan ahead if you’re having a custom gown made. Think about the location; whilst you might crave those Louboutin or Jimmy Choo shoes, they won’t go well on sand! Ask Mandi about her tip for taking your dress with you on the plane.
Your planner and the resort can assist in coordinating reception elements such as flowers, cakes, decorations, entertainment, photography, hair, makeup, and a rocking DJ. Trust their recommendations and book them through the planner to ensure consistency and maximum service levels.
FINALISING DETAILS – 3-5 months
Now is the time to finalise the guest list and delve into final styling options, whether it’s adding unique elements like fire dancers or other creative ideas. Prepare welcome goodie bags for guests’ hotel rooms, including fun items and practical information.
THE FINAL COUNTDOWN – 1-3 months before
Confirm all details with guests and send your planner the final numbers (in case some have not booked with them). Settle outstanding invoices with suppliers and collect your gown, suit, and rings.
UPON ARRIVAL
Allocate a day or two to settle in, meet your wedding coordinator, and indulge in any last-minute pampering. Consider a low-key gathering with your guests after allowing them time to overcome jet lag.
📣 TOP TIP! Initiate mingling with an informal gathering, such as a beach barbecue, spa day, poolside cocktails, or a group activity like golf or sailing.
THE BIG DAY
Keep the morning free for preparation, relaxation, and handling any last-minute decisions. Don’t forget to have breakfast for the energy needed to get through the day.
Capture group photos during and after the wedding, preserving memories for your thank-you cards.
THE FINAL FAREWELL
Conclude your destination celebration with an informal brunch, providing an opportunity for everyone to gather before bidding farewell.
You’ve reached the final stage of wedding planning: the big day itself! Take a deep breath, relax, and savor every moment of this once-in-a-lifetime celebration. Remember, you’ve already put in the hard work, so now it’s time to enjoy the fruits of your labor. All the love from your friends at Viva Travel.
